Scanning
The digital integration of paper documents is playing a major role in information management. Multifunction systems help simplify the daunting task of integrating hard copy documents. Electronic integration will be essential to effective document management. US Office Solutions can help you with your integration.
Document Scanning
All types of business find scanning documents a necessary business practice. Scanning paper documents with a Multifunction system saves time, money and assists with the accuracy of information management. The ability to easily scan paper documents is vitally important in today’s digital economy. Given the prevalence of e-mail, and the standardization of PDF format; faxing becomes cumbersome and simply won’t work.Scanning to Email
In many organizations today, scanning to email is the standard. Clients expect to receive contracts, invoices and forms in their Microsoft Outlook, Lotus Notes or Novell GroupWise email applications. The scan to email practice reflects a company that is committed to sound communication, environmental awareness and streamlining business processes.Scanning to File/Network Folder
Scanning to file/network folder is the easiest method of scanning. The multifunction systems offered by U.S. Office Solutions makes it possible to scan paper-based documents to virtually any file format and network folder. The scan to location can be designated in advance or determined during the scanning process.Scanning to OCR
OCR (optical character recognition) is a dynamic technology that extracts data from a paper based or digital document. Scan to OCR technology enhances the scanning process and is an immense time saver. It minimizes additional key strokes required for data input. Elements of scanned documents can be imported into Word Processing applications, database applications, accounting software packages, ERP and CRM systems.Scan to Electronic Document Management
Scan to electronic document management systems (EDMS) is quickly becoming a common requirement for businesses. As businesses want to streamline their workflow processes and make documents available to more users with greater security, they are implementing more and more sophisticated electronic document management systems. In many cases, it is possible to name and index files directly at the multi-function system’s interface for added document storage efficiency. Utilizing this same technology, it is even possible, in some cases, to scan directly to any ODBC compliant database.
To learn more about how to get the most out of your scanning, contact us today.
